Public Records Request

SRTC provides access to public records under the Washington State Public Disclosure Act (RCW 42.56). All records maintained by SRTC are available for public inspection unless specifically exempted by law. You are entitled to access public records, under reasonable conditions. In most cases, you do not have to explain why you want the records. However, specific information may be necessary to process requests. Occasionally, SRTC may require further information to establish if disclosure would violate certain provisions of law.

SRTC provides access to existing public records in its possession but is not required to collect information or organize data to create a record not existing at the time of the request.

Public documents and records can be requested by completing the SRTC Public Records Request Form* and faxing it to (509) 343-6400; emailing to SRTC at; mailing to SRTC, 421 W. Riverside Ave., Suite 500, Spokane, WA 99201; or hand delivering to the same address.

If a record request is made that does not use SRTC Public Records Request Form, the request should contain the following information:

  • Date and time of request
  • Name of requestor
  • Address of requestor
  • Contact information (telephone number and e-mail address)
  • Identification of the requested public records
  • If requesting any lists of individuals (natural persons), signed certification (see Public Records form) that the list will not be used in connection with a commercial business or profit-oriented venture (RCW 42.56.070(9))

SRTC staff will respond within five business days of receipt by either:

  • Providing the record(s) for inspection and/or copying of the record after payment of any applicable fees.
  • Acknowledging receipt of the request and providing a reasonable estimate of the time necessary to respond based on the need to:
  • Request clarification of an unclear request
  • Locate and assemble the records requested
  • Notify persons or agencies affected by the request
  • Determine whether any of the records are exempt from disclosure
  • Request a deposit before duplication of records
  • Denying the request. If a request is denied, a written statement shall be provided to the requestor of the specific exemption authorizing the withholding of the record (or part) and a brief explanation of how the exemption applies to the record withheld.

There may be fees associated with costs connected to copying public records, postage or delivery costs. You will be informed of these fees when staff responds.

* For a Word version of this document, please email mailto:contact.srtc@srtc.orgor call (509) 343-6370.

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